Checklist

Checklist

Below is the main checklist from our race director packet. This is a brief insight of the information provided within the packet that is available to you. This checklist is intended to provide a good overview of what you would need for a moderately sized event. The uniqueness of each race means that this list will vary from event to event. It is intended to be used as a starting point, enabling customization as to your particular event.

Entry Form

Fearless 5K 2012

Fearless 5K 2012

Info You Provide

  • Date of Race, Start Time, Location
  • Entry Fee/ Fee Change Schedule
  • Parking Information
  • Race Distance, Course Description
  • Course Map
  • Awards Breakdown
  • Awards Ceremony Time
  • T-Shirt/ Packet Pickup Information
  • Race Contact -Mailing Address, Email, Phone Number
  • Sponsor Logos, Assisting Vendors
  • Municipality Recognition
  • Waiver

Info The Participants Provide

  • Name, Address, Telephone, Email
  • Age on Race Day
  • Gender
  • Team Information
  • T-Shirt Size
  • Signature on Waiver

Pre-Race

Tasks to Complete Leading Up to Your Race

  • Permits
  • Liability Insurance
  • Police Contact Established
  • Medical Personnel Contacted
  • Course Measurement/Certification
  • Signage Prepared
  • T-Shirts Printed
  • Awards Ordered
  • Race Bibs Printed
  • Entry Form Data Sent to Timing
  • Volunteers Appointed Course Positions
  • Website Established/Updated

Promoting the Event

  • Distribute Entry Forms
  • Listed on Race Calendars
  • Local Media
  • Flyers

Race Day

  • Course Markings in Place
    • Mile Markers
    • Turn Signs
    • Split Callers
  • Volunteer Assignments Posted
  • Volunteer Coffee
  • Registration/Packet Pickup Area Setup
  • Police Briefed
  • Course Volunteers Briefed
  • Start/Finish Workers Briefed
  • Photographers Briefed
  • Lead Vehicle/Trail Vehicle Briefed
  • Timing Company up to speed
  • Banners in Place, Sponsor Logos Visible
  • Sound System for Announcing/Awards
  • Rest Room Facilities/Port-a-Potties
  • Start/Finish Setup
    • Pace Signs
    • Clock
    • Timing System
    • Power Available
    • Water
    • Recording Sheets
    • Spindles
    • Tent
  • Water Station
    • Cups
    • Coolers
    • Pitchers
    • Brooms/Rakes
    • Trash Bags
  • Medical
    • Tent
    • Communication Capabilities
    • Ice
    • Fluids
    • Personnel Prepared
  • Results Printing
    • Tables/Chairs
    • Power
    • Printer Setup
    • Area Away from Runners
  • Awards Displayed
  • Results
  • Posting Area Designated

Post-Race

  • Cleanup (Start, Finish, Course, Staging Areas, Awards Area)
  • Results Published on Website
  • Results Sent To Press
  • Thank You’s to Volunteers, Committee, and Sponsors
  • Post Race Evaluation
  • Volunteer Party
  • Recovery…..

For more information on how LightSpeed Race Management can help you host the most successful race or event possible call (412) 490-0881.

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